Conferences and Events

WCSU offers a variety of conference services to the WCSU community as well as area corporations and other guests.

Event and Conference Planning During the Academic Year

During the academic year, some Conferences and Events are held in the Pinney Hall Conference Center. For more information, or to book a conference room, please contact the Facilities Scheduling and Promotions Office, (203) 837-8348.

Housing & Conference Planning During the Summer

Summer Intern Housing

Each summer WCSU provides affordable, comfortable accommodations for individuals who are serving as interns to area corporations. If you would like to arrange for your own summer housing or if you are coordinating summer housing for a Human Resource department, please contact us.

Summer Camps, Conferences and Institutes

The combination of housing, meeting spaces, playing fields, pool, arena and food services make WCSU a naturally superior place for summer programs. If you are interested in using WCSU facilities for your summer program, please contact us.

Please be aware that anyone renting housing space at WCSU is responsible for the following insurance coverage.

SPECIFIC TERMS AND CONDITIONS APPLICABLE TO CONTRACTORS WHICH ARE NOT CONNECTICUT STATE AGENCIES

1. The Contractor hereby agrees that it shall indemnify and shall defend and hold harmless the State of Connecticut, the University, the Connecticut State University System and its Board of Trustees, and their agents, officers and employees, from and against any and all suits, actions, legal or administrative proceedings, claims, demands, damages, liabilities, monetary loss, interest, attorney’s fees, costs and expenses of whatsoever kind or nature arising out of the performance of this Agreement, including those arising out of injury to or death of the Contractor’s employees or subcontractors, whether arising before, during or after completion of the services hereunder and in any manner directly or indirectly caused, occasioned or contributed to in whole or in part, by reason of any act, omission, fault or negligence of the Contractor or its employees, agents or subcontractors.

2. The Contractor shall provide the University a certificate of insurance, from its insurance provider, thirty (30) days prior to the Event, which states that the Contractor is insured for the period of time covered by this Agreement with minimum Commercial General Liability coverage established at: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage, and $2,000,000 aggregate. Said certificate of insurance shall indicate the specific dates covered by this Agreement and reference the Event and the reservation number set forth in Section I of this Agreement. Further, said certificate of insurance shall indicate that the State of Connecticut, the University, the Connecticut State University System and its Board of Trustees and their agents, officers and employees, are named as additional insured with no limitations on the scope of protection afforded to these entities. The Contractor shall assume any and all deductibles in the described insurance policies. The Contractor’s insurer shall have no right of recovery or subrogation against the State of Connecticut, the University and/or those herein described as additional insured. The required insurance policy shall not be suspended, voided, cancelled or reduced except after thirty (30) days’ prior written notice sent by certified mail to the University’s Event Management Office. The certificate of insurance shall require a minimum thirty (30) days’ notice to the University in the event of cancellation or non-renewal of coverage.

3. If the Contractor claims to be a nonprofit agency, it must provide a copy of the appropriate official state or federal certification of that status, thirty (30) days prior to the Event. Failure to provide such certification will result in appropriate changes in Event pricing or cancellation of the reservation. Any documentation and/or certification provided for substantiation that an organization is a nonprofit agency under Connecticut state law shall only constitute verification of eligibility for nonprofit facility use rates, and shall not cover any exemption for Connecticut state sales tax for food purchases related to the Event. Criteria and documentation required for such exemptions are listed, in detail, in Section V of this Agreement.

If you are interested in nearby hotels, we suggest the following which are located close to the Westside Campus:

Maron Hotel & Suites
This hotel is directly across the street from our campus.
42 Lake Avenue Extension
Danbury CT 06811
203-791-2200

Comfort Suites
89 Mill Plain Road
Danbury, CT 06811
203-205-0800

Residence Inn by Marriott
22 Segar Street
Danbury, CT 06811
203-797-1256

Super 8 Motel of Danbury
3 Lake Avenue Extension
Danbury, CT 06811
203-743-0064


	Conferences and Events WCSU offers a variety of conference services to the WCSU community as well as area corporations and other guests. Event and Conference Planning During the Academic Year During the academic year, some Conferences and Events are held in the Pinney Hall Conference Center. For more information, or to book a conference room, please contact the Facilities Scheduling and Promotions Office, (203) 837-8348. Housing & Conference Planning During the Summer Summer Intern Housing Each summer WCSU provides affordable, comfortable accommodations for individuals who are serving as interns to area corporations. If you would like to arrange for your own summer housing or if you are coordinating summer housing for a Human Resource department, please contact us. Summer Camps, Conferences and Institutes The combination of housing, meeting spaces, playing fields, pool, arena and food services make WCSU a naturally superior place for summer programs. If you are interested in using WCSU facilities for your summer program, please contact us. Please be aware that anyone renting housing space at WCSU is responsible for the following insurance coverage. SPECIFIC TERMS AND CONDITIONS APPLICABLE TO CONTRACTORS WHICH ARE NOT CONNECTICUT STATE AGENCIES 1. The Contractor hereby agrees that it shall indemnify and shall defend and hold harmless the State of Connecticut, the University, the Connecticut State University System and its Board of Trustees, and their agents, officers and employees, from and against any and all suits, actions, legal or administrative proceedings, claims, demands, damages, liabilities, monetary loss, interest, attorney’s fees, costs and expenses of whatsoever kind or nature arising out of the performance of this Agreement, including those arising out of injury to or death of the Contractor’s employees or subcontractors, whether arising before, during or after completion of the services hereunder and in any manner directly or indirectly caused, occasioned or contributed to in whole or in part, by reason of any act, omission, fault or negligence of the Contractor or its employees, agents or subcontractors. 2. The Contractor shall provide the University a certificate of insurance, from its insurance provider, thirty (30) days prior to the Event, which states that the Contractor is insured for the period of time covered by this Agreement with minimum Commercial General Liability coverage established at: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage, and $2,000,000 aggregate. Said certificate of insurance shall indicate the specific dates covered by this Agreement and reference the Event and the reservation number set forth in Section I of this Agreement. Further, said certificate of insurance shall indicate that the State of Connecticut, the University, the Connecticut State University System and its Board of Trustees and their agents, officers and employees, are named as additional insured with no limitations on the scope of protection afforded to these entities. The Contractor shall assume any and all deductibles in the described insurance policies. The Contractor’s insurer shall have no right of recovery or subrogation against the State of Connecticut, the University and/or those herein described as additional insured. The required insurance policy shall not be suspended, voided, cancelled or reduced except after thirty (30) days’ prior written notice sent by certified mail to the University’s Event Management Office. The certificate of insurance shall require a minimum thirty (30) days’ notice to the University in the event of cancellation or non-renewal of coverage. 3. If the Contractor claims to be a nonprofit agency, it must provide a copy of the appropriate official state or federal certification of that status, thirty (30) days prior to the Event. Failure to provide such certification will result in appropriate changes in Event pricing or cancellation of the reservation. Any documentation and/or certification provided for substantiation that an organization is a nonprofit agency under Connecticut state law shall only constitute verification of eligibility for nonprofit facility use rates, and shall not cover any exemption for Connecticut state sales tax for food purchases related to the Event. Criteria and documentation required for such exemptions are listed, in detail, in Section V of this Agreement. If you are interested in nearby hotels, we suggest the following which are located close to the Westside Campus: Maron Hotel & Suites This hotel is directly across the street from our campus. 42 Lake Avenue Extension Danbury CT 06811 203-791-2200 Comfort Suites 89 Mill Plain Road Danbury, CT 06811 203-205-0800 Residence Inn by Marriott 22 Segar Street Danbury, CT 06811 203-797-1256 Super 8 Motel of Danbury 3 Lake Avenue Extension Danbury, CT 06811 203-743-0064